Admin/Operations Executive

As an Admin/Operations Executive, you will perform secretarial duties to the Chief Executive Officer and responsible for office administration for the company.

Job Description:

• Conduct initial and ongoing due diligence analysis of investment opportunities, ad hoc and routine research on investment related topics.
• Conduct the periodic delivery and review of aggregated information via data entry & automation (scorecards, performance reporting, summaries).
• Work closely with other transactional services team members and the team to support new initiatives.
• Provide support in the review of external service providers including fund administrators, law firms, auditors, compliance consultants and prime brokers.
• Develop a professional network and relationships with firm, client and target professionals.
• Book and arrange travel, transport, and accommodation.
• Type, compile, and prepare reports, presentations, and correspondence.
• Manage databases and filing systems.
• Implement and maintain administrative processes, procedures, and systems.
• Liaise with internal and external stakeholders, including but not limited to staff, suppliers, and clients, for professional duty purposes.
• Collate and file expenses of CEO
• Process director claims,  customer receipting
• Assist with human resource engagements and L&D planning and execution
• Ensure completeness of all hires’ information and documentation (e.g. employment forms and contact information)
• Monitor office supplies and place orders when necessary.
• Ability to work with minimal supervision and multi-tasking

Building Management and Operation:

• Ensure that our event space is all prepped and assist with event logistics.
• Ensure all building-specific forms are up to date.

Basic Requirements:

• Fresh graduate or Undergoing Degree in  in relevant business discipline; Management, Analytics, Finance, Economics, Statistics, Engineering, Mathematics, Business or equivalent.
• Strong verbal and written communication skills in English and Mandarin, additional languages not mentioned will be considered favourable.
• Has experience working/studying in China is a plus.
• Ability to deal with sensitive information with discretion and to maintain confidentiality with proven work.
• Proficient in basic computer skills and Microsoft Office Suite.
• A highly energized individual that enjoys interacting with people from all walks of life
• Resourceful and adaptive to changes and uncertainties
• A strong sense of urgency responsibility, accountability, commitment and curiosity
• A team player with a positive attitude, able to work under pressure, comfortable with dealing with time-sensitive tasks and able to work in a fast-paced environment
• Passion for entrepreneurial communities and a understanding of coworking and TusStar’s values
• Enthusiastic about learning and working in a team
• Multitasking skills and outstanding interpersonal skills.
• Demonstrate dependability, responsibility, integrity, accountability, work ethic, self-awareness and compassion.